Private Company Name Change Services in Coimbatore

What is a Private Company Name Change?

A Private Company Name Change in Coimbatore is the legal process of updating the existing name of a private limited company . This may become necessary due to changes in business structure, ownership, management, or branding strategy. Changing the company name does not affect its corporate existence or liabilities but requires approval from shareholders and filing with the Ministry of Corporate Affairs (MCA).

A company name reflects the identity of the business and is important for stakeholders, clients, and legal recognition. Proper name change ensures the company maintains compliance while aligning its brand with its operations.

Procedure for Private Company Name Change in Coimbatore

Step 1: Board of Directors Meeting

• The Board of Directors must approve the proposed name change.
• Draft and issue a notice of the board meeting at least seven days in advance.
• Pass resolutions to:
  1. Authorize a director or company secretary to apply for name approval.
  2. Convene an Extraordinary General Meeting (EGM) for shareholder approval.

Step 2: Application for Name Reservation (Form INC-1 / RUN)

• File Form INC-1 (Reserve Unique Name / RUN) with MCA along with the applicable fee (Rs. 1,000).
• Propose up to two preferred names in order of priority.
• The approved name is reserved for 60 days, within which the company must obtain shareholder consent and complete necessary filings.

Step 3: Extraordinary General Meeting (EGM)

• Send a notice for the EGM 21 days prior to the meeting.
• Obtain approval for the new name through a Special Resolution (75% shareholder consent).
• Attach an explanatory statement highlighting any interests of directors, key managerial personnel, or relatives.

Step 4: Filing Resolutions with MCA

• File the Special Resolution in Form MGT-14 within 30 days of passing the resolution.
• Alterations to the Memorandum of Association (MoA) are filed in accordance with Section 13(6) of the Companies Act.

Step 5: Approval from Central Government (Form INC-24)

• Apply to the Central Government through Form INC-24 for approval of the name change.
• Pay the prescribed fee and submit supporting documents.

Step 6: Issuance of Fresh Certificate of Incorporation (COI)

• Upon approval, the Registrar of Companies issues a fresh COI with the new company name.
• The name change becomes legally effective only after issuance of the COI.

Step 7: Display of Company Name

• Display the new name along with the old name for 2 years on company signboards, documents, and official communications.

Step 8: Alteration of MoA and AoA

• Update the Memorandum of Association (MoA) and Articles of Association (AoA) to reflect the new name.
• Replace all previous copies of MoA and AoA wherever applicable.

Step 9: Updating PAN and Tax Records

• Apply to update the company PAN and TAN details with the new name.
• Obtain a new PAN card reflecting the updated company name.

Step 10: Updating Data with Ministries and Registries

• Notify all relevant ministries, statutory registries, and government authorities about the new company name.
• Update records wherever the company name is officially recorded.

Why Choose Our Private Company Name Change Services in Coimbatore?

• Expert guidance through every step of the name change process.
• Timely approvals with MCA and Central Government.
• Compliance with all legal and statutory requirements.
• Assistance in updating PAN, MoA, AoA, and government records.
• Seamless process to maintain business continuity and brand identity.