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Coimbatore,Tamilnadu,India.

Registered Office Change

Registered Office Change Services in Coimbatore

What is a Registered Office?

A registered office is the official address of a company where all legal communications, notices, letters, and reminders from government authorities, regulatory bodies, or third parties are sent.

As per Section 7 of the Companies Act, 2013, every company is required to have a registered office address in India from the date of commencement of business or within 30 days from incorporation (as per Companies Amendment Act, 2017). The registered office is usually located for the convenience of stakeholders, but companies may need to shift the office for better operational management or strategic reasons.

Compliance Requirements for a Registered Office

Every company must ensure:

  • Display of the company name and registered office address on the office premises in legible letters.
  • Name engraved on the company seal.
  • Name, CIN, registered office address, telephone, fax, email, and website printed on all business correspondence, bills, and official publications.
  • Name printed on promissory notes, hundies, bills of exchange, and other official documents.
  • In case of a recent name change (within 2 years), the former name should also be displayed alongside the new name.

Types of Registered Office Change in Coimbatore

  • Within the same city (same ROC jurisdiction)
  • Within the same state (different district but same ROC jurisdiction)
  • Across different states (requires Central Government approval)

Procedure for Registered Office Change in Coimbatore

1. Within the Same City (Same ROC Jurisdiction)

  • Hold a Board of Directors meeting to approve the change and pass a board resolution.
  • File e-Form INC-22 with the ROC within 15 days of passing the resolution.

Attachments Required:

  • Board resolution copy
  • Lease deed/purchase deed/rent agreement or NOC from director if premises owned by a director
  • Recent utility bill (not older than 2 months)

2. Within the Same State (Different ROC Jurisdiction)

  • Hold a General Meeting and pass a Special Resolution for approval.
  • File e-Form MGT-14 for registering the Special Resolution.
  • File e-Form INC-22 to intimate ROC within 15 days of passing the resolution.

Attachments Required:

  • Special resolution and board resolution copies
  • Notice and explanatory statement
  • Lease/purchase/rent deed and utility bill

3. Across Different States (Central Government Approval Required)

  • Hold a Board Meeting and call a General Meeting for approval.
  • Pass a Special Resolution approving the shift, followed by filing Form MGT-14.
  • Prepare a list of creditors, debenture holders, and employees, notifying them about the change.
  • File Form INC-23 with the Central Government along with:
    • Copy of MoA and AoA
      • Special resolution and meeting minutes Affidavits verifying application and creditors Proof of payment of fees Board resolution, POA, or Vakalatnama
  • The Central Government may conduct hearings and review objections from stakeholders. Once approved, the ROC of the new state will issue a fresh Certificate of Incorporation reflecting the new registered office.

Why Choose Our Registered Office Change Services in Coimbatore?

  • Expert guidance to ensure full compliance with Companies Act, 2013.
  • Efficient handling of ROC filings and Central Government approvals.
  • Assistance in updating all statutory records including MoA, AoA, PAN, and business correspondence.
  • Timely and hassle-free registered office shifting to minimize business disruption.

Registration Services